Task Library
Move any recurring task up the Systematization ladder – from documented content, to a checklist anyone can run, to software/agent automation – so quality stops depending on memory.
Category: Strategy & Measurement
Use this when a task is done repeatedly but lives in someone's head, results vary by who does it, or you're correcting the same mistake for the third time.
Inputs
- One recurring task that currently runs ad-hoc
- The person who does it best (their walkthrough is the raw material)
- A home for the artifacts: the definitive article hub and the Task Library skills folder
Steps
- Define the ladder: Content (the knowledge is written down once, canonically), Checklists (the knowledge becomes numbered steps with pass/fail criteria), Software (the stable steps run automatically). Never skip a rung – automating an undocumented process automates the errors.
- Content: record the best operator doing the task while narrating; turn it into (or fold it into) the concept's definitive article so there is one canonical write-up, not competing versions.
- Checklists: extract the SOP into a skill.md per the Task Library Standard – inputs, imperative steps, and a Definition-of-done checklist an agent or new hire can run without asking questions.
- Run the checklist manually at least three times with different operators; every question they ask is a missing step – edit the checklist until runs are question-free.
- Software: automate only the steps that survived unchanged across runs (e.g., agent runs the skill.md, scripts handle the repetitive parts); keep judgment steps human until they stabilize.
- Measure it: track time-per-run, error/rework rate, and what fraction of runs are done by someone other than the original expert – all three should improve as the task climbs the ladder.
Definition of done (QA checklist)
- The task has a single canonical write-up on its definitive article (no competing docs)
- A skill.md exists with inputs, steps, and an objective Definition-of-done
- Checklist validated by 3+ runs, including by someone other than the expert
- Stable steps automated or assigned to an agent; judgment steps explicitly flagged
- Time-per-run and rework rate baselined and tracked
- Linked back to the definitive article and relevant siblings
- Complies with Blog Posting Guidelines (if it publishes content)
Example(s)
- Example needed – run the Meta-Article Prompt after first real run. (The Task Library itself – definitive article → skill.md → examples – is this triangle applied to BlitzMetrics' own SOPs.)
File in the zip: skills/strategy-measurement/systematization-content-checklists-software.md. Download the Task Library zip.
Index: Task Library. Article guidelines.