Task Library
Systematize gratitude – wire thank-you steps into the post-project checklist and a standing weekly routine so the machine runs on process, not memory or mood.
Category: Thank You Machine
Use this when thank-yous are happening ad hoc – sporadic gratitude is a gesture; systematic gratitude is a compounding asset.
Inputs
- The existing post-project checklist and project-management system
- The trigger log and Content Library conventions from the earlier TYM skills
- A named owner for each role: scanning, recording, processing, boosting
Steps
- Apply the systematization ladder from /nine-triangles – content → checklists → software. The Thank You Machine has proven itself as content; this skill makes it a checklist.
- Add mandatory line items to the post-project checklist: identify who to thank on this project → record the one-minute video → send privately → post and tag → queue the $1/day boost. A project is not closed until its thank-you ships.
- Create the weekly routine: one standing 30-minute block (Friday works) to scan the week's triggers across all five classes, record 1-3 thank-yous, and batch them into the Content Factory.
- Assign owners explicitly: the team can scan triggers, process assets, and run boosts – but the principal records the videos. Gratitude doesn't delegate.
- Lower activation energy to zero: trigger-log template linked, checklist items in the PM system, the recurring block on the calendar with the phone-and-light setup noted.
- Track the machine monthly with MAA: thank-yous recorded / posted / boosted, recipient reshares, and referrals or reviews attributable to gratitude.
- After a quarter of the checklist holding, take the ladder's next rung: automate trigger capture (CRM events, new reviews, referral fields) feeding the log – checklists → software.
Definition of done (QA checklist)
- Post-project checklist updated with the five thank-you line items; project closure blocked without them
- Weekly recurring block on the calendar with a named owner; recording stays with the principal
- Trigger-log template and PM checklist items live in the team's actual tools
- Monthly MAA count reviewed (recorded / posted / boosted / reshared / referrals)
- Linked back to the definitive article and relevant siblings
- Complies with Blog Posting Guidelines (if it publishes content)
Example(s)
- Example needed – run the Meta-Article Prompt after first real run (candidate: one month of the Friday routine, with the before/after count of thank-yous shipped).
File in the zip: skills/thank-you-machine/build-into-post-project-checklist-and-weekly-routine.md. Download the Task Library zip.
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