Task Library
Refresh a definitive article's facts, numbers, and tool steps against the latest GBP, Ahrefs, client Zoom, and campaign data so the page never teaches stale reality.
Category: Knowledge System Maintenance
Use this when running the quarterly audit's third check – the article is coherent and structurally complete, but its facts may have drifted since the last audit.
Inputs
- The definitive article under audit, plus its last audit date
- Access to the four named data sources: Google Business Profile, Ahrefs, client Zoom call recordings/notes, and campaign results
- The audit notes for this article and quarter
Steps
- Inventory every claim in the article that can drift: metrics, dates, prices, screenshots, tool names, UI steps, rankings, and "currently" statements. List them with their location.
- Pull the freshest data from each named source: GBP (listings, reviews, profile facts), Ahrefs (rankings, traffic, backlinks the article cites), client Zoom calls (what clients are actually experiencing now), and campaign results (what the method currently produces).
- Compare each inventoried claim against current data and mark it current, stale, or wrong.
- Update stale and wrong items in the article: refresh numbers, replace outdated screenshots, correct tool steps. Touch only the implementation facts – keep the methodology layer (what/why) intact per Platform Portability Discipline (Process 4).
- If a Zoom call or campaign surfaced a reusable insight that belongs in the article but is not yet there, generate a Knowledge Capture Note within 24 hours and route it (Process 3) rather than improvising new content mid-audit.
- If the process the article teaches has materially changed – not just its data – do not silently rewrite it: file an SOP Amendment Proposal (Process 2) so the change gets reviewed, versioned, and changelogged.
- Record the data-refresh date and what changed in the audit notes; pass the result to the status-table update.
Definition of done (QA checklist)
- Drift inventory built and every item dispositioned current / stale / wrong – none left unmarked
- All four data sources actually consulted (GBP, Ahrefs, client Zooms, campaign results), not just the convenient ones
- Every stale/wrong item updated in the article or ticketed with owner; methodology layer left intact
- New insights routed as Knowledge Capture Notes; process changes routed as SOP Amendment Proposals – no silent process edits
- Refresh date recorded for the status table
- Linked back to the definitive article and relevant siblings
- Complies with Blog Posting Guidelines (if it publishes content)
Example(s)
- /knowledge-system-maintenance – Process 1 names GBP, Ahrefs, client Zoom calls, and campaign results as the currency sources for this exact check.
- Example needed – run the Meta-Article Prompt (/meta-article-prompt-template) after the first real quarterly run and link the meta-article here.
File in the zip: skills/knowledge-system-maintenance/check-information-currency-with-latest-data.md. Download the Task Library zip.
Index: Task Library. Article guidelines.